Organization Management: Difference between revisions

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(Created page with "= Organization Management = == Overview == In '''ACT 3 AI''', an '''Organization''' is the central unit for '''billing, permissions, storage, and collaboration'''. Each Organization contains: * Projects * Members and their roles * Subscription plan and credit pool * Storage allocation * Billing information This model is similar to GitHub and Figma, allowing clear separation between personal and team workspaces. == Key Concepts == * '''Organization''' – Legal and ope...")
 
 
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= Organization Management =
== Overview ==
== Overview ==
In '''ACT 3 AI''', an '''Organization''' is the central unit for '''billing, permissions, storage, and collaboration'''.
The '''[[Organization_Management|Organization Management]]''' system in [[ACT3AI|ACT 3 AI]] enables teams, studios, and enterprises to collaborate on shared projects. 
Each Organization contains:
It provides role-based access, shared [[Credit_System|credit pools]], billing centralization, and real-time collaboration in the [[Editor|Editor workspace]].
* Projects
* Members and their roles
* Subscription plan and credit pool
* Storage allocation
* Billing information


This model is similar to GitHub and Figma, allowing clear separation between personal and team workspaces.
== Key Features ==
* '''Shared Credit Pool:''' Centralized [[Credit_System|credits]] for the entire team. 
* '''Role-Based Access:''' Define admins, editors, reviewers, and viewers. 
* '''Project Collaboration:''' Multiple team members can co-edit [[Scripts|scripts]], [[Scenes|scenes]], and [[Build_Video|video projects]]. 
* '''Billing Consolidation:''' Single invoice and [[Billing_Model|billing plan]] for the organization. 
* '''Security & Permissions:''' Assign access at project or folder level.


== Key Concepts ==
== Roles ==
* '''Organization''' – Legal and operational owner of projects and assets.
* '''Owner:''' Sets up the organization, manages billing, assigns roles. 
* '''Project''' – Always belongs to exactly one Organization; credit usage is charged to that Organization’s credit pool.
* '''Admin:''' Manages users, roles, and [[Subscription_Plan|subscription plans]].
* '''User''' – Can belong to multiple Organizations, each with separate billing and storage.
* '''Editor:''' Full creative access to [[Editor|Editor]], [[AI_Wizard|AI Wizard]], and [[Build_Video|Build Video]].
* '''Reviewer:''' Can view projects and leave comments. 
* '''Viewer:''' Read-only access for stakeholders.


== Automatic Creation ==
== How to Set Up an Organization ==
* Upon sign-up, a personal Organization is created:
# Go to **Account Settings → Organization Management**. 
** Name format: "<User Name>’s Personal Projects"
# Click '''Create Organization'''. 
** Fully functional; can be upgraded to paid tiers at any time.
# Enter organization name, description, and billing details. 
# Invite team members via email or link. 
# Assign roles and configure credit sharing.


== Multiple Organizations ==
== Collaboration Workflow ==
* Users can create multiple Organizations to:
* Multiple users can edit [[Script_Editor|scripts]] or [[Timeline|timelines]] simultaneously. 
** Separate personal vs. professional work
* Lock scenes once approved to prevent overwrites.
** Create client-specific workspaces
* Leave inline [[Collaboration|comments]] for feedback. 
** Manage multi-production teams
* Track changes in the [[Version_History|version history log]].
* Switching Organizations is done via the account menu.


== Roles & Permissions ==
== Billing & Credits ==
{| class="wikitable"
* Shared billing handled under one [[Billing_Model|plan]]. 
! Role
* [[Subscription_Plan|Subscription tiers]] define how many credits the team receives monthly. 
! Capabilities
* Owners and admins can purchase additional credits.
|-
* Credit usage is tracked per user and per project for accountability.
| '''Owner'''
| Full control: manage plan, edit roles, invite/remove members, transfer ownership
|-
| '''Billing'''
| Update payment details, view invoices, manage VAT info
|-
| '''Creator'''
| Create/edit projects, consume credits
|-
| '''Viewer'''
| View projects/outputs without consuming credits
|}
'''Notes:'''
* Only Owners can change subscription plans or transfer ownership.
* "Use Credits" toggle controls whether a member’s actions deduct from the credit pool.


== Invitations & Access ==
== Best Practices ==
* Invitations are sent via email.
* Use separate project folders for campaigns, clients, or departments.
* LinkedIn SSO is required for free/Starter plans to prevent duplicate accounts.
* Assign roles carefully — avoid giving editor rights to reviewers.
* Role-specific permissions are applied upon acceptance.
* Lock finalized projects to protect master versions.
 
* Monitor credit usage regularly in [[Credit_System|Credit Dashboard]].
== Credit & Storage Management ==
* '''Credits''': Shared across the Organization
** Meters show monthly allocation and rollover bank.
* '''Storage''': Quota based on plan
** Example: Creator = 100 GB, Studio = 500 GB
** Overages trigger upgrade prompts.
** Tools: "Delete all videos (project)" and "Delete all videos (org)".


== Archiving & Downgrading ==
== Troubleshooting ==
* '''Archive Plan''':
* '''Members not seeing credits''' → Ensure they are part of the shared credit pool. 
** Preserves scripts/text assets
* '''Projects missing''' → Check permissions and role assignments. 
** Deletes video assets 30 days after cancellation
* '''Billing issues''' → Review the billing history page or contact support.
** No new generations allowed while archived
* '''Downgrade Workflow''':
** Bulk-delete media before switching to Archive


== Security & Governance ==
== See Also ==
* Role-Based Access Control (RBAC) enforced middleware-side.
* [[Billing_Model|Billing Model]] 
* All sensitive actions (upgrades, card changes, deletions) require recent re-authentication.
* [[Credit_System|Credit System]] 
* Organization IDs secure API calls to ensure isolation.
* [[Subscription_Plan|Subscription Plan]] 
* [[Collaboration|Collaboration Tools]] 
* [[Editor]] · [[Build_Video]] 
* [[Documentation|Documentation Hub]]


== Best Practices ==
* Use separate Organizations for clients with distinct billing.
* Regularly review member roles.
* Set storage alerts before hitting quota.
* Delegate the Billing role in large teams.


== Future Enhancements ==
[https://act3ai.com/contact Contact Us] if you need support with organization setup or management.
# Consolidated billing for multi-org enterprises.
# Marketplace revenue share for third-party models.
# Automatic regional tax/VAT calculation.
# Educational credit grants without subscription.
# Self-hosted servers with credit key usage.

Latest revision as of 16:27, 27 August 2025

Overview

The Organization Management system in ACT 3 AI enables teams, studios, and enterprises to collaborate on shared projects. It provides role-based access, shared credit pools, billing centralization, and real-time collaboration in the Editor workspace.

Key Features

  • Shared Credit Pool: Centralized credits for the entire team.
  • Role-Based Access: Define admins, editors, reviewers, and viewers.
  • Project Collaboration: Multiple team members can co-edit scripts, scenes, and video projects.
  • Billing Consolidation: Single invoice and billing plan for the organization.
  • Security & Permissions: Assign access at project or folder level.

Roles

  • Owner: Sets up the organization, manages billing, assigns roles.
  • Admin: Manages users, roles, and subscription plans.
  • Editor: Full creative access to Editor, AI Wizard, and Build Video.
  • Reviewer: Can view projects and leave comments.
  • Viewer: Read-only access for stakeholders.

How to Set Up an Organization

  1. Go to **Account Settings → Organization Management**.
  2. Click Create Organization.
  3. Enter organization name, description, and billing details.
  4. Invite team members via email or link.
  5. Assign roles and configure credit sharing.

Collaboration Workflow

Billing & Credits

  • Shared billing handled under one plan.
  • Subscription tiers define how many credits the team receives monthly.
  • Owners and admins can purchase additional credits.
  • Credit usage is tracked per user and per project for accountability.

Best Practices

  • Use separate project folders for campaigns, clients, or departments.
  • Assign roles carefully — avoid giving editor rights to reviewers.
  • Lock finalized projects to protect master versions.
  • Monitor credit usage regularly in Credit Dashboard.

Troubleshooting

  • Members not seeing credits → Ensure they are part of the shared credit pool.
  • Projects missing → Check permissions and role assignments.
  • Billing issues → Review the billing history page or contact support.

See Also


Contact Us if you need support with organization setup or management.

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