Organization Management - Revision history

Rafin: /* See Also */

2025-08-27T16:27:34Z

Rafin: /* Troubleshooting */

2025-08-27T10:45:53Z

Troubleshooting

← Older revision		Revision as of 10:45, 27 August 2025
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	* '''Members not seeing credits''' → Ensure they are part of the shared credit pool.		* '''Members not seeing credits''' → Ensure they are part of the shared credit pool.
	* '''Projects missing''' → Check permissions and role assignments.		* '''Projects missing''' → Check permissions and role assignments.
	* '''Billing issues''' → Review the ~~[[Billing_History\|~~billing history]] page or contact support.		* '''Billing issues''' → Review the billing history page or contact support.

	== See Also ==		== See Also ==

Rafin: /* Best Practices */

2025-08-27T10:45:34Z

Best Practices

← Older revision		Revision as of 10:45, 27 August 2025
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	== Best Practices ==		== Best Practices ==
	* Use separate ~~[[Folders\|~~project folders]] for campaigns, clients, or departments.		* Use separate project folders for campaigns, clients, or departments.
	* Assign roles carefully — avoid giving editor rights to reviewers.		* Assign roles carefully — avoid giving editor rights to reviewers.
	* Lock finalized projects to protect master versions.		* Lock finalized projects to protect master versions.
	* Monitor credit usage regularly in [[Credit_System\|Credit Dashboard]].		* Monitor credit usage regularly in [[Credit_System\|Credit Dashboard]].

	== Troubleshooting ==		== Troubleshooting ==

Rafin at 08:21, 27 August 2025

2025-08-27T08:21:12Z

← Older revision		Revision as of 08:21, 27 August 2025
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	~~= Organization Management =~~

	== Overview ==		== Overview ==
	The '''[[Organization_Management\|Organization Management]]''' system in [[ACT3AI\|ACT 3 AI]] enables teams, studios, and enterprises to collaborate on shared projects.		The '''[[Organization_Management\|Organization Management]]''' system in [[ACT3AI\|ACT 3 AI]] enables teams, studios, and enterprises to collaborate on shared projects.

Rafin at 08:21, 27 August 2025

2025-08-27T08:21:03Z

Show changes

Rafin: Created page with "= Organization Management = == Overview == In '''ACT 3 AI''', an '''Organization''' is the central unit for '''billing, permissions, storage, and collaboration'''. Each Organization contains: * Projects * Members and their roles * Subscription plan and credit pool * Storage allocation * Billing information This model is similar to GitHub and Figma, allowing clear separation between personal and team workspaces. == Key Concepts == * '''Organization''' – Legal and ope..."

2025-08-11T10:43:11Z

Created page with "= Organization Management = == Overview == In '''ACT 3 AI''', an '''Organization''' is the central unit for '''billing, permissions, storage, and collaboration'''. Each Organization contains: * Projects * Members and their roles * Subscription plan and credit pool * Storage allocation * Billing information This model is similar to GitHub and Figma, allowing clear separation between personal and team workspaces. == Key Concepts == * '''Organization''' – Legal and ope..."

New page

= Organization Management =

== Overview ==
In '''ACT 3 AI''', an '''Organization''' is the central unit for '''billing, permissions, storage, and collaboration'''.
Each Organization contains:
* Projects
* Members and their roles
* Subscription plan and credit pool
* Storage allocation
* Billing information

This model is similar to GitHub and Figma, allowing clear separation between personal and team workspaces.

== Key Concepts ==
* '''Organization''' – Legal and operational owner of projects and assets.
* '''Project''' – Always belongs to exactly one Organization; credit usage is charged to that Organization’s credit pool.
* '''User''' – Can belong to multiple Organizations, each with separate billing and storage.

== Automatic Creation ==
* Upon sign-up, a personal Organization is created:
** Name format: "<User Name>’s Personal Projects"
** Fully functional; can be upgraded to paid tiers at any time.

== Multiple Organizations ==
* Users can create multiple Organizations to:
** Separate personal vs. professional work
** Create client-specific workspaces
** Manage multi-production teams
* Switching Organizations is done via the account menu.

== Roles & Permissions ==
{| class="wikitable"
! Role
! Capabilities
|-
| '''Owner'''
| Full control: manage plan, edit roles, invite/remove members, transfer ownership
|-
| '''Billing'''
| Update payment details, view invoices, manage VAT info
|-
| '''Creator'''
| Create/edit projects, consume credits
|-
| '''Viewer'''
| View projects/outputs without consuming credits
|}
'''Notes:'''
* Only Owners can change subscription plans or transfer ownership.
* "Use Credits" toggle controls whether a member’s actions deduct from the credit pool.

== Invitations & Access ==
* Invitations are sent via email.
* LinkedIn SSO is required for free/Starter plans to prevent duplicate accounts.
* Role-specific permissions are applied upon acceptance.

== Credit & Storage Management ==
* '''Credits''': Shared across the Organization
** Meters show monthly allocation and rollover bank.
* '''Storage''': Quota based on plan
** Example: Creator = 100 GB, Studio = 500 GB
** Overages trigger upgrade prompts.
** Tools: "Delete all videos (project)" and "Delete all videos (org)".

== Archiving & Downgrading ==
* '''Archive Plan''':
** Preserves scripts/text assets
** Deletes video assets 30 days after cancellation
** No new generations allowed while archived
* '''Downgrade Workflow''':
** Bulk-delete media before switching to Archive

== Security & Governance ==
* Role-Based Access Control (RBAC) enforced middleware-side.
* All sensitive actions (upgrades, card changes, deletions) require recent re-authentication.
* Organization IDs secure API calls to ensure isolation.

== Best Practices ==
* Use separate Organizations for clients with distinct billing.
* Regularly review member roles.
* Set storage alerts before hitting quota.
* Delegate the Billing role in large teams.

== Future Enhancements ==
# Consolidated billing for multi-org enterprises.
# Marketplace revenue share for third-party models.
# Automatic regional tax/VAT calculation.
# Educational credit grants without subscription.
# Self-hosted servers with credit key usage.

← Older revision		Revision as of 16:27, 27 August 2025
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	* [[Documentation\|Documentation Hub]]		* [[Documentation\|Documentation Hub]]

	~~[[Category:ACT 3 AI Platform]]~~
	~~[[Category:Business]]~~

	[https://act3ai.com/contact Contact Us] if you need support with organization setup or management.		[https://act3ai.com/contact Contact Us] if you need support with organization setup or management.