Member Management - Revision history

Rafin at 08:13, 27 August 2025

2025-08-27T08:13:32Z

← Older revision		Revision as of 08:13, 27 August 2025
Line 1:		Line 1:
	~~= Member Management =~~

	== Overview ==		== Overview ==
	The '''Member Management''' system in [[ACT3AI\|ACT 3 AI]] lets organization admins add, remove, and manage users within their workspace.		The '''Member Management''' system in [[ACT3AI\|ACT 3 AI]] lets organization admins add, remove, and manage users within their workspace.

Rafin at 10:41, 20 August 2025

2025-08-20T10:41:29Z

← Older revision		Revision as of 10:41, 20 August 2025
Line 2:		Line 2:

	== Overview ==		== Overview ==
	The Member Management ~~feature~~ in ACT 3 AI ~~allows project owners and administrators to~~ add, remove, and ~~control access for team members~~.		The '''Member Management''' system in [[ACT3AI\|ACT 3 AI]] lets organization admins add, remove, and manage users within their workspace.
	It ensures that ~~everyone involved in a production has the right~~ permissions ~~to collaborate effectively while keeping sensitive content secure~~.		It ensures that roles, permissions, and project access are aligned with your team’s creative workflow.

	== ~~Key Benefits~~ ==		== 1. Purpose ==
	~~1. Centralized control over who can~~ access and ~~edit projects.~~		* Enable collaborative video creation across teams
	2. Assign roles with ~~specific~~ permissions ~~to streamline workflows.~~		* Control access to assets, [[Projects]], and [[Cloud_Storage_Management]]
	~~3. Securely share assets, scripts, and project files with team members.~~		* Assign roles with tailored permissions
	~~4. Easily onboard and offboard collaborators without disrupting production.~~		* Track membership for billing and [[Subscription_Plan]] enforcement
	~~5. Maintain activity logs~~ for ~~accountability~~ and ~~version tracking.~~

	== ~~Workflow for Member Management~~ ==		== 2. Roles & Permissions ==
	1. Access Member Management		* '''Owner:''' Full access to billing, credits, and all projects
	~~From the project dashboard~~, ~~open the Members or Team tab.~~		* '''Admin:''' Manage members, assign roles, view [[Billing_Model]]
			* '''Creator:''' Create and edit [[Projects]], [[Scenes]], [[Timeline_&_Storyboard]]
			* '''Viewer:''' Read-only access to scripts, renders, and [[Build_Video]] outputs

	2. ~~Add New~~ Members		== 3. Adding Members ==
	Invite ~~team members via~~ email ~~or link.~~		# Go to Organization → Members in the [[Dashboard]]
	* Assign a role ~~during invitation.~~		# Click Invite Member and enter email address
	* Set project-level permissions.		# Assign role (Owner, Admin, Creator, Viewer)
			# Invitation link is sent via email

	3. ~~Assign Roles & Permissions~~		== 4. Removing Members ==
	~~Common roles include:~~		* Admins and Owners can remove members from the org
	* Owner: Full access, including billing and ~~settings.~~		* Removed members lose access to all [[Projects]] and [[Cloud_Storage_Management\|stored assets]]
	* Admin: Manage members~~, edit projects, and approve exports.~~		* All edits remain preserved in version history
	* Editor: Modify scenes, scripts, and assets.
	* Viewer: Read-only access for review and feedback.

	4. Edit Member Permissions		== 5. Project Access ==
	~~Update roles at any time to adjust access levels.~~		* Access is inherited from org membership
			* Specific projects can restrict editing to assigned members
			* [[Scenes]], [[Shots]], and [[Script_Editor]] edits are tracked by user ID

	5. Remove Members		== 6. Billing & Limits ==
	~~Revoke access for users who are no longer part of the project.~~		* [[Subscription_Plan]] defines number of included seats
			* Additional seats billed as overages
			* Role changes may affect billing tier recommendations

	6. Monitor Activity		== 7. Security ==
	~~View activity~~ logs ~~to see who made~~ changes ~~and when.~~		* RBAC (Role-Based Access Control) enforced
			* Email verification required for new members
			* 2FA supported for Owners and Admins
			* Audit logs of member changes viewable in org settings

	== ~~Permission Levels~~ ==		== 8. Roadmap ==
	1. Full Access – Manage everything, including billing.		* Granular project-level permissions
	2. ~~Edit Access – Modify scripts, scenes, assets, and exports.~~		* Team groups with preset roles
	3. Comment Access – Add notes and feedback without making changes.		* Guest collaborators with temporary access
	~~4. View Access – Read-only viewing of all project content.~~

	~~== Security Features ==~~		----
	~~1. Two~~-~~Factor Authentication (2FA): Optional for secure logins.~~
	~~2. IP Restriction: Limit access from specific IP ranges.~~
	~~3. Audit Logs: Track edits, exports, and permission changes.~~

	~~== Best Practices ==~~		<small>See also: [[Organization]], [[Billing_Model]], [[Credit_System]], [[Subscription_Plan]], [[Dashboard]], [[Projects]]</small>
	~~1. Assign the minimum permissions necessary for each member’s role.~~
	~~2. Regularly review the member list to remove inactive collaborators.~~
	~~3. Use Viewer or Commenter roles for external reviewers.~~
	~~4. Keep an activity log for large teams to maintain accountability.~~

	~~== Related Pages ==~~
	* [[~~Version_Control\|Version Control~~]]
	* [[~~Project_Structure\|Project Structure~~]]
	* [[~~Collaboration_and_Permissions\|Collaboration & Permissions~~]]
	* [[~~Build_Video\|Rendering & Exporting Videos~~]]

Rafin: Created page with "= Member Management = == Overview == The Member Management feature in ACT 3 AI allows project owners and administrators to add, remove, and control access for team members. It ensures that everyone involved in a production has the right permissions to collaborate effectively while keeping sensitive content secure. == Key Benefits == 1. Centralized control over who can access and edit projects. 2. Assign roles with specific permissions to streamline workflows. 3. Secu..."

2025-08-11T12:01:00Z

Created page with "= Member Management = == Overview == The Member Management feature in ACT 3 AI allows project owners and administrators to add, remove, and control access for team members. It ensures that everyone involved in a production has the right permissions to collaborate effectively while keeping sensitive content secure. == Key Benefits == 1. Centralized control over who can access and edit projects. 2. Assign roles with specific permissions to streamline workflows. 3. Secu..."

New page

= Member Management =

== Overview ==
The Member Management feature in ACT 3 AI allows project owners and administrators to add, remove, and control access for team members.
It ensures that everyone involved in a production has the right permissions to collaborate effectively while keeping sensitive content secure.

== Key Benefits ==
1. Centralized control over who can access and edit projects.
2. Assign roles with specific permissions to streamline workflows.
3. Securely share assets, scripts, and project files with team members.
4. Easily onboard and offboard collaborators without disrupting production.
5. Maintain activity logs for accountability and version tracking.

== Workflow for Member Management ==
1. **Access Member Management**
From the project dashboard, open the **Members** or **Team** tab.

2. **Add New Members**
Invite team members via email or link.
* Assign a role during invitation.
* Set project-level permissions.

3. **Assign Roles & Permissions**
Common roles include:
* **Owner:** Full access, including billing and settings.
* **Admin:** Manage members, edit projects, and approve exports.
* **Editor:** Modify scenes, scripts, and assets.
* **Viewer:** Read-only access for review and feedback.

4. **Edit Member Permissions**
Update roles at any time to adjust access levels.

5. **Remove Members**
Revoke access for users who are no longer part of the project.

6. **Monitor Activity**
View activity logs to see who made changes and when.

== Permission Levels ==
1. **Full Access** – Manage everything, including billing.
2. **Edit Access** – Modify scripts, scenes, assets, and exports.
3. **Comment Access** – Add notes and feedback without making changes.
4. **View Access** – Read-only viewing of all project content.

== Security Features ==
1. **Two-Factor Authentication (2FA):** Optional for secure logins.
2. **IP Restriction:** Limit access from specific IP ranges.
3. **Audit Logs:** Track edits, exports, and permission changes.

== Best Practices ==
1. Assign the minimum permissions necessary for each member’s role.
2. Regularly review the member list to remove inactive collaborators.
3. Use **Viewer** or **Commenter** roles for external reviewers.
4. Keep an activity log for large teams to maintain accountability.

== Related Pages ==
* [[Version_Control|Version Control]]
* [[Project_Structure|Project Structure]]
* [[Collaboration_and_Permissions|Collaboration & Permissions]]
* [[Build_Video|Rendering & Exporting Videos]]